How to Manage a Space

For a tutorial video on creating a space, see the ROSALIND Academy Video Library Key Features: Creating a Space.

What is a Space?

The Spaces feature on ROSALIND is an easy way to connect scientists and other experts from anywhere in the world on a shared dataset and analysis to accelerate the rate of discovery. Spaces are virtual environments where researchers can share their experiments with collaborators and, together, make edits to their datasets in real-time. Every update is instantly available to each participant wherever they are in the world, with audit trail tracking that’s reported on an activity feed that keeps everyone up to date.

Creating a Space

To create a space, navigate to the Spaces tab on the homepage and click the Add New Space button in the left sidebar or at the bottom of the list of spaces on the home page. You’ll be prompted to give your new space a name and description. Both of these fields are required. 

Next, you’ll have the option to first add experiments and then meta-analyses to your space. Experiments are displayed in a list organized by project and meta-analyses are pulled from your "All Meta-Analyses" project. Click the checkbox to the left of the experiment or meta-analysis to add it to your space. These steps are optional. You can click the Next button at the bottom of the list and move on to the next step without checking any boxes.

The last step in the space creation process is adding participants. This step is optional. Enter participants emails or phone numbers, separated by a comma, into the input field then click the Next button. This will send a space invitation to the participants you’ve listed.

Their information will appear underneath the input field along with a confirmation that the invite was sent. If you invited someone who doesn’t have a ROSALIND account, they will also be invited to register. You can continue to add participants on this page.

The final step in creating a space is to review the space information. Here, you’ll be shown a list of the experiments and participants you’ve added during the space creation process. Click Next to finish creating your space.

 

Create and Share with Quick Share

While viewing any experiment or meta-analysis, the Spaces Icon now shows whether the current analysis is shared and active in a Space, and provides a dropdown menu to enable sharing in an instant. Without leaving the current analysis, you can start sharing and invite fellow team members to participate in your research and discovery journey.

The Quick Share Menu also makes it possible for any participant in a Space to suggest and invite additional team members to join in the collaboration. ROSALIND will notify the Space owner of the request and add the new team member to the Space.

This is the fastest way to start sharing immediately after launching an analysis.

Adding Experiments and Meta-Analysis to a Space

Inside a space are three tabs for Experiments, Meta-Analyses, and Participants. The Experiments tab shows a list of all the experiments in the space and the Meta-Analyses tab shows a list of all the meta-analyses in the space.

Add a new experiment or meta-analysis to your project by clicking on the Share Experiment or Share Meta-Analysis buttons at the bottom of their respective lists.

In the Activity tab, you can see a list of space activities, including when a new user, experiment, or comparison was added. The most recent activity appears at the top of the list. You can hover over each activity entry to see more information.

 

Removing Experiments or Meta-Analysis from a Space

To remove and experiment or meta-analysis from a space, click the remove icon that appears on hover. You can only remove experiments and meta-analyses from spaces you’ve created.

 

Participant Tab

The Participants tab shows a list of all users in the space. Users who have been invited but have not accepted their invitation yet are shown at a lower opacity. If you’ve invited someone who doesn’t have a ROSALIND account, most of their information will be blank and their profile photo will be a question mark.

To add a participant, click the Add Participants button. Note that this button only appears in spaces you’ve created. 

To remove a participant, click the remove icon to the right of their phone number. 

Note that if you remove someone from a space or if they leave the space, any experiments that they have added to the space will also be removed. However, any comparisons or filters they have created on other participants’ experiments will still be available for use.

You can only remove participants from spaces you’ve created. Any participant that is removed can always be re-invited later.

If you own the Space and the other participant already has a ROSALIND account, you can click on the Navigation Menu, go to User, and search for them by name or email address. Once the user is selected, their profile will display and you can choose to invite them to one of your existing Spaces.  

 

Add Users to a Space with Quick Share

An experiment can be shared by creating a new Space, or navigating into an existing Space and selecting 

Navigate to the Experiment view and click the Quick Share button in the upper right corner to invite a user to an existing Space that you are a participant in: 

 

Editing a Space

You can edit space details by clicking on the edit icon that appears to the left of the space on hover. You can edit the space's name and description using these input fields. You can only edit spaces you’ve created.

Leaving and Deleting a Space

To delete a space, click on the Delete Space button.

This triggers a confirmation modal for leaving the space. If you want to leave your space, click Yes, Leave. To stay in your space, click Cancel. Leaving a space removes all your files from that space.

You can leave a space that you didn’t create by clicking on the leave icon that appears to the left of the space on hover. Clicking this icon also triggers the confirmation modal for leaving the space. Note that if you leave a space, the owner of that space can always re-invite you at a later time.

To learn more about managing User Account, Projects, and Gene Lists & Signatures, see their respective Articles.